Search
Considering Office Management?

Considering Office Management?

“An office manager is responsible for anything and everything that can affect the quality of life in the office,” says Jase Bergen, office manager for an entertainment company in New York City. “If it's broken, you better fix it -- no excuses. You just do it. And when six things break at once, you have to keep your cool and have the presence of mind to figure out what has to be fixed first.” 

Few roles are as integral to an office as that of the office manager. Responsible for circulating information throughout an organization, as well as coordinating the efforts of vendors, management and support, office managers ensure everyone is working in tandem toward the company's overall success. Could you be up for the task?

The description of an office manager job often includes pricing office supplies, managing payroll, controlling petty cash, supervising support staff and interviewing job applicants. An office manager must exercise sound judgment every day, and any lapse may mean termination.

Consider the People

Equipment isn't the only thing that needs regular maintenance and support in an organization. A large part of an office manager's job is motivating and coordinating others to ensure everyone is working together productively toward a common goal.

“The trick to being a good office manager is to earn people's respect,” says Bergen. This means your staff and managers should know that they can count on you in a pinch to do the right thing for everybody, time after time. Sometimes this translates into standing up for what you know is right, even if a fellow employee -- or your boss -- disagrees with your decision.

“Your reputation is everything,” Bergen explains.

Immediate Gratification

While an office manager often works under great pressure because her responsibilities are so great in scope, her satisfaction level is high, too. In a 2004 survey conducted by the International Association of Administrative Professionals (IAAP), office managers reported that being able to see the results of their labor reflected in increased productivity and office efficiency immediately is what they liked best about their job.

The Ideal Office Manager

Jack Deal, a behavioral psychologist specializing in business issues, compiled the following list of must-have skills for the ideal office manager.

  • Top-notch computer skills.
     
  • Excellent phone demeanor.
     
  • Verbal Skills: If an officer manager can't speak well, what kind of impression will she project? In many companies, foreign-language fluency is also an asset.
     
  • Good Written Skills: The ability to use proper grammar, syntax and logic when writing is crucial.
     
  • Good Organizational Skills: Not being able to find or access important information efficiently can hurt a business.
     
  • Leadership Qualities: Office managers should be able to supervise others and have a willingness to use but not misuse power.
     
  • A Good Work Ethic: Showing up on time and staying until the work is complete is also important.
     
  • Team-Playing Skills: The ability to share information where relevant and help make improvements.

Breaking In

If you're an administrative assistant interested in becoming an office manager, check with your human resources department for any related in-house training programs available. According to the IAAP, many large firms offer training and professional development courses to help prepare you for office management.

The Self-Taught Manager

Admins can also develop managerial skills on their own, and many pick up these skills on the job, according to Annette Dubrouillet, president and owner of Continuum in Springfield, Virginia.

A consultant, speaker and personal coach who works regularly with administrative professionals, Dubrouillet advises admins to develop self-empowerment skills. “Admins have to be responsible for their own professional development, their own mental health within their jobs and their own skills, whether through networking, educational seminars or finding a coach,” she says.

Latest Jobs

Minnesota Autism Center
Posted: 04/23/2014
Minneapolis, MN
512 Solutions
Posted: 04/23/2014
Austin, TX, 78704
Ireland Home Based Services
Posted: 04/23/2014
Batesville, IN, 47006
Interface Travel Group
Posted: 04/23/2014
Needham, MA, 02494
eBay
Posted: 04/23/2014
Campbell, CA

Want more personalized results?  Update Your Profile

 
 
 

Monster Communities

Teaching Community
Where teachers meet and learn.
ArtBistro
Create and connect.
Excelle
Networking for the career-minded woman.
Nursing Link
Where nurses call the shots.
More Monster Communities

Monster Partners

Scholarships
Scholarships, financial aid and more ways to pay for school.
Education.org
Find top campus and online degree programs.
Military.com
Military portal for the US Army, Navy, Air Force, Marine Corps and Coast Guard.
Financial Aid
Scholarships & financial aid.
Staffing for Government Jobs
Staffing and hiring solutions for federal government agency jobs.
More Monster Partners

Job Hunt Strategy

Six Ways to Make a Recruiter Hate You
If you want to blow your chances with recruiters -- and, by extension, with the companies they work for -- here are six perfect ways to do so.

Resumes & Cover Letters

Rev Up Your Resume to Relocate
Hoping to relocate? Get the ball rolling on landing the right job in the right location with these expert resume and cover letter tips.

Interviewing

100 Potential Interview Questions
Interview questions can run the gamut. You probably won't face all 100 of these, but you should still be prepared to answer at least some of them.

Salary & Benefits

10 Questions to Ask When Negotiating Salary
Most of us aren't natural negotiators, but asking these 10 questions during salary negotiations can help you get everything you deserve.

Employee Sourcing

Alt text
November Monster Employment Index Grows 13% Year-Over-Year, Tenth Consecutive Month of Positive Annual Growth.

For Seekers

Campus and Online Degrees
Advance your career and earn more with an online degree.
Free Salary Wizard
What are you worth? Find out and negotiate a better salary.
Research Careers
Get information on jobs and career paths to help guide your choices
Questions & Answers
Find answers to all your career related questions -- powered by Yahoo! Answers
Resume Distribution Service
Our distribution service puts your resume right in the hands of recruiters.
Resume Writing Services
Our experts will craft a keyword-rich resume that stands out in the crowd.
More Career Resources

For Employers

Career Ad Network
Target your job posting to more candidates on thousands of websites.
Hire Right Background Checks
Explore our background check packages to improve the quality of your hires.
Hiring Home Page
Find the best candidates for your business with Monster hiring solutions.
Job Postings
Find the right solution for your hiring needs. Starting at $99.
Power Resume Search
Monster's new search technology precisely matches people with your jobs.
Resource Center
Find staffing insights, labor trends, HR best practices and more.
Target Post
Connect with skilled, hourly and administrative candidates for only $99.

Social Media

Jobs on Twitter
Find jobs in your area and industry.
Monster Careers
Tune into our career advice and discussions tackling a wide range of topics and industries.
Monster Corporate & PR
Stay up-to-date on the latest news. Get the 'Who', 'What', 'When', and 'Why' on all things Monster related.
Monster Customer Service
Got a Monster question? We've got the answer. Whether you're a job seeker or employer, we can help you find the answers you need.
Monster for Employers
Find advice on hiring.
Follow Us
Check out our many pages and stay connected with the latest industry news, events, career advice and job openings.

Other Links

Monster Company Profiles
Explore companies and get information to guide your career decisions.
Compare Salaries
See how your pay stacks up to others in your field.
iPhone Application
Download the Monster app for iPhone and iPod touch.
Monster Job Seeker Blog
Monster Job Seeker Blog.
Monster Thinking Blog
Monster's Recruitment Trends Blog.
Jobs & Career Resources
Search Jobs:
For Employers: Post Jobs | Search Resumes | Advertise
About Monster | Work for Monster | Advertise with Us | AdChoices | Partner with Us | Investor Relations | Social Media
Terms of Use | Privacy Center | Accessibility Center | Help | Security | Contact Us | Sitemap | Mobile
©2014 Monster - All Rights Reserved U.S. Patents No. 5,832,497; 7,599,930 B1; 7,827,125 and 7,836,060 MWW - Looking for Monster Cable? - V: 2014.1.40.6-213
eTrustLogo