How to Perfect Your Business Handshake

Learn how to improve your handshake to help you get ahead in your professional life.

By Venus Gentile, Monster Contributor

In business interactions, first impressions are more than just moments. They can profoundly influence how others perceive and evaluate your likeability, trustworthiness, competence, and professionalism. Whether at a job interview, work conference, or networking event, your business handshake is a crucial part of that first impression.

The importance of a handshake in business environments cannot be overstated. Remember that an effective business handshake aims to establish rapport and trust while helping you appear respectful, adaptable, and observant of the specific work setting.

In this article, you’ll learn about the essential components of a proper business handshake and how to use the correct etiquette within different cultural settings. We also provide you with some best practices and common handshake mistakes to avoid.

The Power of the Handshake

The power of the handshake extends far beyond a simple physical gesture. It holds the potential to convey a wealth of information and establish profound connections.

A handshake is a universal symbol of trust and goodwill. It creates an immediate sense of union and establishes a foundation of mutual respect. In fact, the physical contact during a handshake activates mirror neurons in our brains, fostering empathy and a feeling of understanding. This enhances communication and deepens our bond with others.

Don't underestimate the emotional impact of physical touch as well. Human touch, even a brief one like a handshake, triggers the release of oxytocin, known as the "bonding hormone." This hormone promotes trust, understanding, cooperation, and social bonding.

Physical touch has also been shown to reduce stress and promote relaxation. It can lower cortisol levels, a stress hormone, and increase the production of endorphins, which are natural mood-enhancing chemicals. In a business setting, a sincere handshake paired with a smile can positively contribute to everyone’s mood and overall well-being.

How to Shake Hands

Good handshakes are not about overpowering the other person but establishing a positive connection. The handshake should be a mutually respectful and comfortable interaction that leaves a favorable impact. Here are some practical handshake tips to help you make a great impression:

  1. Perfect your grip: We’ve all heard the expression, but exactly what does a firm handshake mean? It means aiming for a grip that conveys confidence, strength, and professionalism. It should be neither too weak nor overly aggressive. Avoid squeezing too tightly, as it may appear domineering. At the same time, a weak grip can be perceived as a lack of confidence.
  2. Make eye contact: Always maintain eye contact while shaking hands. This shows attentiveness and engagement. It also conveys sincerity and demonstrates that you’re fully present in the interaction.
  3. Position your hand: Aim to align your hand and wrist with the other person's. This indicates that you're fully present and engaged. Avoid angling your hand to the side or placing it on top of the other person's hand, as this may convey dominance or a lack of respect.
  4. Use good posture and body language: Stand tall with good posture during a handshake. Remember to face the other person directly and maintain an open and friendly stance.
  5. Show confidence and enthusiasm: Approach the handshake with a positive attitude and a genuine smile. A handshake that conveys enthusiasm and warmth creates a positive and memorable experience.

Cultural Differences in Business Handshake Etiquette

Adapting to different cultural norms and traditions when using a business handshake demonstrates respect, showing that you value and acknowledge the customs and practices of the culture you're interacting with. It also helps ensure that your message is accurately received and interpreted. Keep in mind that cultural norms surrounding business handshakes can vary not only between countries but also regionally.

So, what hand do you shake with? Always offer your right hand unless there's an obvious reason why you shouldn't, such as an injury or disability. It's important to note that in many Middle Eastern, Indian, and Islamic cultures, the left hand is considered impure or unclean; therefore, using the right hand for handshakes is crucial.

In some cultures, such as Japan, bowing or nodding is more common than handshaking, especially in formal or hierarchical settings. These gestures convey respect and admiration.

The preferred grip strength in handshakes can also vary. In Western cultures, a firm handshake is typically expected. However, in some Asian cultures, a softer grip may be more common, as a firm grip is seen as aggressive or impolite.

You'll also find business handshake regional variations within the U.S. In some areas, such as the Northeast, handshakes tend to be shorter and more business-like. In contrast, in parts of the South or Midwest, handshakes can last slightly longer. It's also common for people to place their left hand on the other person's forearm or shoulder as a sign of warmth and connection.

When in doubt, follow the lead of local counterparts or seek guidance from cultural experts. This can help you navigate different customs and avoid potential misunderstandings.

Business Handshake Dos and Don'ts

When it comes to a business handshake, there are specific rules to follow to ensure a positive and professional interaction. Here are some important dos and don'ts to consider:

Do:

  • Match their pressure: Pay attention to the pressure of the other person's handshake and try to match it. Matching the pressure demonstrates attentiveness, adaptability, and the ability to establish rapport. If the other person offers a firm grip, respond back in harmony.
  • Smile and express warmth: A genuine smile paired with your handshake adds warmth and friendliness to the interaction. It creates a welcoming atmosphere and signals your positive attitude. Smiling also helps to establish a connection and put the other person at ease.
  • Shake hands at the right time: Offer your handshake at appropriate moments during a business interaction, such as when meeting someone for the first time, introducing yourself, or concluding a meeting or negotiation. Timing is essential to ensure the handshake feels natural and relevant.
  • Engage in active listening: While shaking hands, actively listen to the other person and respond appropriately. Show genuine interest in the conversation and demonstrate your attentiveness by nodding, smiling, and providing verbal cues. This conveys respect and engagement.
  • Show sincerity: Show authenticity in your handshake by offering it with genuine warmth and sincerity. Your handshake should reflect your honest interest in connecting with the other person. Also, try to avoid coming across as overly mechanical or robotic.

Don't:

  • Give a weak handshake: Avoid offering a limp or weak handshake, as it can be perceived as a lack of confidence or enthusiasm. It can also leave the other person with a negative impression of your professionalism.
  • Extend a stiff arm: Extend your arm naturally, avoiding a stiff or rigid position. This helps create a comfortable and relaxed handshake.
  • Withdraw your hand too quickly: Abruptly withdrawing your hand immediately after the handshake can give the impression of disinterest or rudeness. Before gently releasing your hand, maintain contact for an appropriate duration, typically a few seconds.
  • Forget personal hygiene: Ensure your hands are clean and well-groomed before a handshake. This demonstrates professionalism, respect, and consideration.
  • Overstep personal space boundaries: Respect personal space and avoid invading the other person's comfort zone. Remember to stand at an appropriate distance while shaking hands, ensuring you are neither too close nor too far away.

How to Use a Business Handshake in Different Settings

Using handshakes effectively in different business settings requires adaptability and awareness of the specific context and customs. You’ll typically need to make small adjustments to your handshake depending on the situation. Remember that a business handshake is not a one-size-fits-all gesture, but rather a social and cultural practice.

Job Interviews

Do you shake hands at an interview? Absolutely! By using an effective interview handshake, you project professionalism and establish credibility.

You should approach the interviewer with confidence and maintain good posture. As you shake hands, maintain eye contact and smile. This non-verbal communication conveys engagement, enthusiasm, and a positive attitude.

Remember that timing is crucial. Offer your handshake at the beginning of the interview and pay attention to the interviewer’s body language, as they may initiate the handshake first.

Keep the duration of the handshake brief and natural, aiming for a handshake that lasts around two to three seconds. Holding the handshake for too long can create discomfort or make you appear awkward.

Networking Events

You may be slightly nervous about attending professional networking events – we get it. However, we cannot stress enough how important these events are in your professional life.

So, it’s crucial to approach others confidently, maintaining good posture and a warm demeanor. A well-executed handshake lays the groundwork for meaningful interactions, fostering rapport and leaving lasting impressions.

Remember that handshaking in networking events is all about timing. These events often have a dynamic atmosphere, with conversations happening simultaneously.

So, try to time your handshake where there’s a natural break in the conversation or when the other person appears receptive to engaging with you. Always trust your instincts and use your judgment to gauge the appropriate timing for a business handshake.

Business Meetings

A firm and confident business handshake in a meeting conveys trustworthiness and professionalism. It sends a message that you’re reliable, competent, and capable, helping to build credibility with other attendees. So, whether you’re pitching to a potential client, attending a company meeting, or collaborating with your team, always offer your handshake with a friendly smile, and maintain eye contact.

Keep in mind there may be meeting attendees from different cultures or regions, so it’s essential to follow proper meeting etiquette as well. Pay attention to the other person’s cues and follow their lead regarding the duration of the handshake. A handshake typically lasts for a few seconds before naturally releasing the grip.

Overcoming Handshake Challenges

There may be times when you have to face an unexpected situation or challenge in your interactions. Here are some common challenges along with strategies to help you overcome them:

Physical Limitations

  • Challenge: Some people may have physical limitations that prevent them from participating in traditional handshakes.
  • Solution: Be observant and responsive to any physical cues or indications. Adapt your greeting to accommodate their needs, such as offering a nod, verbal greeting, or alternative non-contact gesture instead.

Nervousness or Lack of Confidence

  • Challenge: Lack of confidence can affect the quality of your handshake, leading to a weak or awkward interaction.
  • Solution: Practice and preparation can help build confidence. Focus on maintaining good posture, making eye contact, and offering a genuine smile during the handshake. Use positive self-talk to boost your confidence and remind yourself of your abilities and strengths.

Recovering from a Handshake Misstep

  • Challenge: Sometimes, a business handshake may not go as planned, such as a weak grip, a missed hand, or other accidental mishaps – it happens to the best of us.
  • Solution: Stay composed and recover gracefully from any missteps. If appropriate, address the mishap with humor or a lighthearted comment to diffuse any awkwardness. Always focus on maintaining a positive attitude and redirecting the conversation to the business at hand.

Sweaty Palms

  • Challenge: Sweaty palms are common, especially if you're nervous or even excited. This can lead to awkward and uncomfortable handshakes.
  • Solution: Try practicing relaxation techniques before your handshake, such as deep breathing, to help calm your nerves. Carry a tissue or use sanitizers or wipes to help temporarily dry out your hands. If you feel self-conscious about your sweaty palms, you can follow up with a friendly gesture or lighthearted comment to help break the ice.

Non-Verbal Communication in Business Handshakes

Your non-verbal cues are just as important as your handshake, providing subtle nuances that words alone cannot express. Eye contact, facial expressions, and body language help you establish a connection and build rapport with others. They communicate sincerity, attentiveness, and interest, creating a positive foundation for further communication.

Imagine a handshake without a spoken word or a gesture – that would seem strange. So how do you bring it all together? Essentially, the key is in combining your handshake with other positive non-verbal cues and thoughtful conversation.

Your facial expressions should align with the tone and content of your verbal message. For example, if you're expressing enthusiasm or appreciation, reflect that by smiling genuinely. Also, maintain a natural and balanced rhythm between your words and non-verbal cues. And be mindful of timing by using gestures at appropriate moments to reinforce or illustrate your point.

It's always a good idea to seek feedback from trusted colleagues or mentors to gain valuable insights into how well your verbal and non-verbal communication aligns. Their observations can help you refine your skills to interact with others with more confidence, sincerity, and professionalism.

The Digital Handshake: Virtual Interactions

In today’s evolving digital work environment, many business interactions occur online. And while you can’t physically give a business handshake over Zoom, there are plenty of alternative ways to establish a connection with others and create a positive first impression, such as:

  • Verbal greetings: Begin the virtual interaction with a warm and friendly greeting. Use a positive tone and greet the other person by name. This verbal acknowledgment serves as a substitute for the initial handshake.
  • Personalized introductions: Take a moment to introduce yourself and provide context if necessary. Share relevant information about your role, background, or common interests to establish a connection.
  • Visual cues: Look directly into the camera during video calls. This creates a sense of connection and engagement, like making eye contact during an in-person handshake.
  • Virtual hand gestures: In some video conferencing platforms, you can use virtual gestures or reactions to acknowledge others. For example, a virtual wave, thumbs-up, or applause can act as a substitute for a physical handshake.
  • Non-verbal cues: Use non-verbal cues such as nodding, smiling, and facial expressions to show attentiveness and engagement. These cues help convey your interest and active participation in the conversation.

Nail Your Business Handshake and Get Further Ahead in Your Career

Set yourself up for success by investing time into perfecting your business handshake. We have plenty of valuable advice and resources to help you advance your career, plus you can find new job opportunities to show off your etiquette skills. Start by setting up a free profile on Monster. We’ll send you expert career advice, interview insights, and job search tips to help you gain even more momentum in your professional life.

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